The following article Intech Group will help you learn about useful software for free warehouse management.

Is free warehouse management software real forever?

Many people worry about whether free warehouse management software is real forever or just advertising. The answer is yes, however, free software is often limited in features, storage capacity or usage time. Free warehouse management software is suitable for small businesses, newly established businesses or units with a small amount of goods. If you want to use it for large businesses, you need to upgrade and choose a more advanced version.

The most popular tools today are free warehouse management software in Excel, which is easy to use and does not require additional installation. Users can set up spreadsheets themselves, track inventory and create flexible reports according to their needs. The downside is that Excel does not guarantee data security and can easily lose information if the computer crashes or is attacked by a virus.

For businesses that need to manage large quantities of goods, many branches or long-term operations, choosing paid warehouse management software will be more optimal. Paid solutions provide a secure storage system, user authorization, process automation and detailed reports to support businesses in operating warehouses more effectively.

Why should businesses use free warehouse management software?

Currently, many businesses and business households are still facing a series of difficulties in this process, especially when still using manual or semi-automatic methods. Below are common problems that make you consider using free warehouse management software:

1. Manual import - export, time-consuming and error-prone

Many business owners still use notebooks or Excel files to record goods, leading to wasting time, confusion, and missing information. As the number of products increases, manual control becomes more cumbersome, not ensuring scientific and accurate.

2. Inventory data does not match reality

Failure to update import and export goods in a timely manner often causes inventory data to be incorrect. Businesses may encounter a situation where goods are still available on the system but are actually out of stock, seriously affecting sales and import activities.

3. Difficulty in controlling loss of goods

Using old, traditional methods can easily lead to discrepancies in inventory. Goods can be lost due to errors in recording, mistakes in transportation, or the inability to retrieve the import and export history of each employee.

4. Complex supplier management

When working with multiple suppliers at the same time, each unit has different pricing, discount policies, and delivery times. Without an automatic storage and reconciliation system, it is easy to fall into a state of confusion about debts or miss important details in transactions.

5. Expanding business, warehouse management is more difficult to control

Manual management or Excel files will make it difficult to synthesize accurate data in real time, leading to a situation where branches and warehouses lack goods in some places and have excess goods in others, causing waste and affecting revenue.

6. Lack of data to analyze purchasing trends

Without statistical and reporting support software, it is very difficult for businesses to know which products are selling well and which items are in stock for a long time. Importing goods based on feelings can easily make you passive, lose opportunities to increase sales and have capital backlog.

Top 18 free, best quality warehouse management software 2025

Choosing free warehouse management software helps businesses save costs while still optimizing the efficiency of goods management. Below are the software that are highly appreciated for their features and convenience in 2025.

1. Nhanh.POS

Nhanh.POS is one of the outstanding sales and warehouse management software in Vietnam. Not only managing goods, the software also supports processing orders from social networks, websites and e-commerce platforms.

Advantages:
+ Smart warehouse management with IMEI barcodes: Helps control the quantity and location of goods, minimizing errors compared to manual management.

+ Suitable for a variety of business models: From individual households, small retail stores to medium and large enterprises.

+ Fast data synchronization and high security: Information is processed centrally in one system, always updated in real time.

+ Effective customer management: Classify customers, thereby supporting marketing orientation and taking care of loyal customers.

+ Flexible shipping integration: Connect with GHN, Viettel Post, J&T, Ecotrans… to compare shipping costs and optimize costs.

+ Friendly interface, easy to use: Main features are clearly displayed right from the homepage, convenient for beginners.

Disadvantages:
+ Service costs are relatively high if using the paid version. However, the software still provides a trial version and many flexible packages according to actual needs.

2. Sapo POS

Sapo POS is a popular choice for businesses that want to manage sales and inventory on multiple channels at the same time, suitable for both traditional stores and e-commerce.

Advantages:
+ Synchronize data even when offline: Ensure the sales and inventory management process is not interrupted when losing Internet connection.

+ Flexible service packages: Suitable for all business scales thanks to many configuration options and features.

+ Modern, intuitive interface: Integrate inventory, order and customer management tools on the same system.

+ Support diverse shipping: Connect with VNPost, GHTK, Grab Express, Ahamove, GHN, Viettel Post...

+ Convenient payment: Integrate QR code scanning and link with VNPay.

+ Multi-platform sales management: Connect with website, Facebook, Zalo, e-commerce platforms...

+ Detailed analysis report: Support inventory statistics, profit and loss and give reasonable import suggestions.

Disadvantages:
+ Difficult to choose the right package: Due to many service options, some small businesses may have difficulty choosing the right optimal solution.

3. KiotViet

KiotViet is an optimally designed solution for retail stores, with the criteria of "easy to use - effective - reasonable cost" suitable for both small and medium-sized businesses.

Advantages:
+ Accurate inventory management: Helps businesses reduce the risk of lost goods by up to 30%.

+ Quick sales operations on one interface: Creating orders, returning goods, placing orders... are done easily on just one screen.

+ Unlimited product categories: Support assigning unique codes to each product to avoid duplication and errors.

+ Compatible with many devices: Easy to use on computers, phones, receipt printers, barcode printers...

+ Data storage using cloud computing technology: Ensure information security and access anytime, anywhere.

+ Customer segmentation and promotion program management: Support tracking sales performance for each specific target group.

Disadvantages:
+ Unoptimized interface: Some new users have difficulty operating or have not fully exploited the features.

+ Difficulty controlling fraud from employees: The system does not have an effective internal monitoring tool.

+ Not yet strongly supporting online sales: KiotViet is currently still focusing mainly on retail in stores, with few features integrating e-commerce channels.

4. Ecount

Ecount is a warehouse management software suitable for businesses that need to analyze and track inventory according to many detailed reports, Ecount supports goods management from import - export to internal transfer.

Advantages:
+ Detailed warehouse fluctuation report: Track export - import - inventory in real time, helping businesses easily make decisions on importing goods.

+ Order status management: Clearly displays pending, unprocessed or completed orders.

+ Monitor warehouse transfer and defective goods: Helps avoid confusion in the transfer or inventory stage.

+ Support barcode printing, order printing: Suitable for businesses with professional packaging processes.

+ Allow flexible data import and export: Easily store and manage data on internal systems.

Disadvantages:
+ Difficult-to-use interface for beginners: Requires time to get used to due to many advanced features.

+ No connection to shipping units: Lack of integration features with popular shipping units, causing inconvenience when processing online orders.

+ Unintuitive warehouse reports: Some statistical tables are difficult to understand or lack of intuition for senior managers.

5. SalesBinder

SalesBinder is a free online inventory management software that supports real-time tracking of goods, orders and customer information suitable for small and medium-sized businesses thanks to its easy customization and comprehensive management integration on a single platform.

Advantages:
+ Visual inventory management by location and barcode.

+ Track order history, invoices, quotes and incurred costs to optimize profits.

+ Easily manage customer and supplier accounts.

+ Low stock warning and real-time revenue tracking.

+ Easy integration with many accounting systems or other third-party software.

Disadvantages:
+ The interface language is English, making it difficult for users who are not proficient in foreign languages.

+ Simple features are not strong enough to serve large-scale businesses or complex store chains.

+ The interface is not friendly, some operations are quite difficult to access for new users.

6. Suno.vn

Suno.vn is an inventory management software that applies modern cloud computing technology, helping store owners track business and inventory activities, suitable for retail models such as fashion shops, cosmetics, mother and baby products...

Advantages:
+ Easy-to-use interface, quick operation even for beginners.

+ Data is synchronized even when the network connection is lost.

+ All inventory management - sales - customer features are displayed on one interface.

+ Support for creating smart promotion programs.

+ Suitable for small to medium service stores.

Disadvantages:
+ No shipping unit integration feature, causing inconvenience when processing online orders.

+ Some advanced features are difficult to find or not really intuitive for users.

+ Overall features are not really outstanding compared to other software in the same segment.

7. Square

Square is a free inventory management software designed specifically for small businesses and retail stores. With a comprehensive inventory management system and no limit on the number of products or users, this is a solution for a multi-channel business model.

Advantages:
+ Easily create product categories, support classification by color, size, and variation.

+ Quickly import and manage large quantities of products.

+ Automatically warn when products are low on stock.

+ Support exporting inventory reports to spreadsheets for printing or analysis.

+ Unlimited number of products, users, and business locations.

Disadvantages:
+ Square is mainly popular in the international market, does not yet support Vietnamese, which makes it difficult for Vietnamese users.

+ Some advanced features may require a fee to fully use.

+ Integrated shipping features are not suitable for the domestic market in Vietnam.

8. StockPile

StockPile is a free warehouse management software integrated with a cloud computing platform, suitable for businesses with simple inventory tracking needs. StockPile mainly serves the purpose of basic warehouse management, does not support features such as ordering, packaging or product variant management.

Advantages:

+ User authorization by level (employee, manager, owner) helps control information securely.

+ Track location - area - manufacturer in detail, convenient for supply chain management.

+ Upload product photos to help identify items more intuitively.

+ Low inventory warning, proactively replenish inventory in time.

+ Multi-currency support, suitable for businesses with international operations.

+ Detailed inventory and transaction reports, supporting effective decision making.

Disadvantages:

+ Does not support ordering, packaging or processing product variations.

+ Suitable for small businesses, not too complicated business models.

9. BS Silver

BS Silver is a free warehouse management software that operates on mobile platforms (Android and iOS), supporting businesses to quickly manage the import and export of a variety of goods, suitable for small and medium-sized businesses with simple operating processes.

Advantages:

+ Allows adding multiple accounts and assigning user permissions, effective internal support.

+ Manage goods with simple and accurate barcodes.

+ Store data over the Internet, ensuring access anytime, anywhere.

+ Completely free to install and use on mobile devices.

Disadvantages:

+ Outdated interface, user experience not optimized.

+ Not integrated with shipping units or e-commerce platforms (Shopee, Lazada, Facebook...).

+ Lack of advanced features such as periodic inventory, in-depth analysis of inventory data.

10. Odoo

Odoo is one of the outstanding open source free warehouse management software today. Not only limited to warehouse management, Odoo also integrates CRM, sales management, human resources, projects, ... bringing a complete ERP ecosystem for medium and large enterprises.

Advantages:
+ Supports multi-channel warehouse management and unlimited locations, products, users.

+ Integrated barcode scanning, serial number management, expiry date, and damaged/scrap products.

+ Track inventory fluctuations by region, price, detailed barcode.

+ Automatic warnings about low inventory, late suppliers, ...

+ Planning features, automatic quote requests, support effective supply chain management.

+ Flexible pricing: supports FIFO, LIFO, average cost and multiple units of measure.

Disadvantages:
+ Requires technical knowledge to deploy and use effectively (because it is open source).

+ The free version does not have as many features as the paid Odoo Enterprise version.

+ Not suitable for small businesses without a dedicated technical team.

11. ABC Inventory

ABC Inventory is a free warehouse management software developed by Almyta Systems, featuring the ability to manage multiple warehouses, scan barcodes, track products by serial number and detailed location. The software is suitable for manufacturing, wholesale or retail businesses with large product volumes and complex processes.

Advantages:
+ Unlimited number of warehouses, companies, locations and currencies.

+ Supports barcode scanning, serial number tracking and management of tangible and intangible assets.

+ Allows exporting data to Excel, Word, HTML, convenient for analysis and sharing.

+ Repair and inventory leasing functions, supporting diverse usage needs.

+ Advanced search and quick browsing, helping to save operating time.

+ Comprehensive management of orders, shipping, work orders, invoices, etc.

Disadvantages:

+ Outdated interface, not friendly to new users.

+ Difficult to deploy for small businesses without technical expertise.

+ No web or mobile version, limited remote access.

12. BoxStorm

BoxStorm is a modern, free warehouse management software, operating on the cloud platform, with a friendly interface, comprehensive features and the ability to integrate with e-commerce platforms, BoxStorm is the optimal choice for small and medium-sized businesses.

Advantages:
+ Intuitive interface, easy to use, suitable for non-professionals.

+ Fast barcode scanning, processing of multiple items at the same time.

+ Warning when inventory reaches minimum/maximum levels for timely replenishment.

+ Track purchase and sale orders, count cycles, automatically rearrange goods.

+ Direct integration with QuickBooks Online, Shopify,..., convenient sales data synchronization.

+ Open API supports customization, connection to the business's own system.

Disadvantages:
+ Free version has limited features, if you want to expand, you need to upgrade to a paid plan.

+ Does not support multi-warehouse management in the free package.

+ There is no detailed user authorization feature like larger software.

13. ZhenHub

With a cloud computing platform, ZhenHub provides inventory management, order and shipping tools right on the web browser without complicated installation, suitable for small and medium-sized businesses.

Advantages:
+ Online warehouse management, convenient tracking and order processing anytime, anywhere.

+ Integrate many shipping units, help choose the right service and optimize delivery costs.

+ Track orders, delivery schedules and real-time inventory reports.

+ Support the entire delivery process, from ordering to shipping.

+ Integrate with a sales website, helping to synchronize data and save operations.

Disadvantages:
+ The free version is limited to only one warehouse and a maximum of 50 online orders per month.

+ Not suitable for large-scale businesses or businesses with many branches.

+ Requires a continuous internet connection for smooth operation.

14. Zoho Inventory

Zoho Inventory is a free inventory management software suitable for small and medium-sized businesses to help support effective inventory control and shipping. The free version allows management of 20 online orders, 20 offline orders, 12 shipments and 1 warehouse per month.

Advantages:
+ Flexible access on both computers and mobile devices.

+ Shipping management tools: schedule, print packing slips, create shipping labels.

+ Convenient order and shipment management, helping the delivery process to be accurate and fast.

+ Integrate with Zoho ecosystem, convenient when businesses use many different tools.

Disadvantages:
+ Limited number of transactions and warehouses in the free version.

+ Need to pay to fully use advanced features such as advanced integration, automation.

15. PartKeepr

PartKeepr is a free warehouse management software designed specifically for manufacturing and engineering businesses, allowing detailed tracking of both raw materials and finished products.

Advantages:
+ Manage multiple warehouses at the same time.

+ Track inventory accurately, avoid excess or shortage.

+ Group products by batch, convenient for error tracking when problems arise.

+ Save time on batch error handling, improve production efficiency.

Disadvantages:
+ Need to install on a private server, no cloud version.

+ Interface is not friendly to non-technical people.

16. RightControl (Lite)

RightControl Lite version is a free warehouse management software suitable for small-scale e-commerce businesses, supporting inventory tracking, processing purchase and sale orders and assigning product barcodes.

Advantages:
+ Create and assign barcodes to products, easy to inventory and retrieve.

+ Create a pick list, support quick order processing.

+ Accurate inventory tracking, saving inventory time.

+ Easy-to-use interface, suitable for small businesses.

Disadvantages:
+ Only supports managing one warehouse in the free version.

+ Lack of advanced features such as shipping management or e-commerce integration.

17. Sortly Pro

Sortly Pro is a free cloud-based inventory management software that allows you to manage up to 100 transactions per month and is suitable for small and medium-sized businesses that want to track inventory using QR codes and serial numbers.

Pros:
+ Supports remote inventory management via web and mobile.

+ Manages with QR codes, barcodes, serial numbers, helping inventory quickly and accurately.

+ Customizes brand interface, stores professional product documentation.

+ Tracks user activity, improves control and security.

Cons:
+ Free version is only for 1 user and limits transactions.

+ Pays to expand the number of transactions and advanced reporting features.

18. inFlow On-Premise 

inFlow On-Premise is a free inventory management software that supports inventory management, orders, invoices, and payments. Software suitable for small and medium-sized businesses that need to track costs and diverse selling prices.

Advantages:
+ Record price lists and costs by retail and wholesale levels.

+ Forecast over- or under-orders, optimize inventory.

+ Track detailed payments, support cash flow management.

+ Process invoices and orders quickly, improve operational efficiency.

Disadvantages:
+ Runs on internal computers, does not support cloud platforms.

+ Requires manual installation, no remote access like cloud software.

+ Yêu cầu cài đặt thủ công, không có khả năng truy cập từ xa như các phần mềm cloud.

Intech Group has provided a list of 18 permanently free warehouse management software for you and your business. Hopefully this article will help you choose the software that best suits your business. We provide smart warehouse solutions that automatically apply the most modern and optimal warehouse management software available today. Contact now for advice.