There are many different material management software on the market for you to choose from. In this article, Intech Group will summarize and analyze those software, helping you have an overview and specific view, supporting the process of making decisions on choosing software more easily.

What is material management software?

Material management software is a tool that helps businesses manage and control activities related to materials, raw materials and inventory effectively and accurately. This is an important part of the supply chain management system, helping to ensure that necessary materials are always available when needed, while optimizing costs and avoiding waste.

Basic features of material warehouse management software

Material warehouse management software is an optimal support tool in monitoring, controlling and planning the use of materials in the business. Here are the basic features:

• Smart inventory management

+ Real-time inventory tracking: Quickly update the quantity, storage location and status of each type of material.

+ Inventory level warning: Automatically send notifications when goods exceed the maximum threshold or reach the minimum threshold so that businesses can promptly adjust imports and exports.

• Effective purchasing and order management

+ Detailed order tracking: Record the entire process from ordering to receiving goods, with supplier information, quantity, price, delivery time.

+ Automatic ordering: Automatically generate orders when inventory levels fall below the safe level, helping to avoid material shortages.

• Supplier information management

+ Full information storage: Including name, address, transaction history and supply performance.

+ Contract and quotation management: Store purchase contracts and prices, convenient for re-ordering or comparing performance between suppliers.

• Material demand planning and forecasting

+ Demand forecast analysis: Based on consumed data and market trends, the software forecasts the amount of materials needed in the future.

+ Purchasing planning: Optimize purchasing plans based on current inventory levels and production needs, helping to control costs effectively.

• Data reporting and analysis

+ Flexible reporting system: Allows exporting reports on inventory levels, purchasing costs, supplier efficiency, etc.

+ Strategic data analysis: Helps managers make accurate decisions on production, import and material investment.

• Product and raw material management

+ Detailed tracking of each product: Manage item codes, names, specifications, and safe inventory values ​​for each item.

+ Set minimum/maximum inventory: Helps automatically warn and make appropriate decisions about importing or transferring goods.

• Manage warehouse import process

+ Create import plan: Easily manage purchase requests and allocate resources.

+ Check and confirm: Compare orders with actual receipts from suppliers to ensure accuracy.

• Flexible warehouse output

+ Warehouse output according to production requirements: Create warehouse output vouchers to serve the production line or deliver finished products to customers.

+ Manage warehouse output process: Ensure the output of goods for the right purpose and to the right target.

• Warehouse parameter management

+ Automatic parameter calculation: Support inventory valuation, production planning based on updated data.

• System setup and custom configuration

+ Automatic warning: Configure the system to issue warnings when ordering, purchasing recommendations or inventory optimization are needed.

+ Optional pricing method: Support methods such as FIFO, LIFO, weighted average...

• Intuitive dashboard to monitor inventory

Intuitive interface: Display inventory indicators, orders, warnings, forecasts... to help managers easily grasp the entire warehouse operation.

Popular types of inventory management software today

Current inventory management software is developed according to three main models, suitable for each type and scale of business. Below are 3 models to help businesses manage goods accurately, effectively and optimally.

SaaS (Software as a Service) warehouse management software

This is a type of warehouse management software that is pre-packaged and provided as a service based on a cloud computing platform. Businesses only need to purchase an account and pay a monthly or yearly fee to use it.

• Advantages:

+ Low initial investment cost, suitable for small and medium-sized businesses (under 50 employees).

+ Quick deployment, no need for complicated installation.

+ Friendly interface, standardized features according to popular business models.

• Disadvantages:

+ Difficult to customize according to the specific needs of businesses with separate processes.

+ Costs may increase if businesses use it for a long time and expand the number of users.

+ Data stored on the cloud, not under the control of

Custom Development Warehouse Management Software

This is a software solution designed and developed specifically for each business. These systems are often suitable for businesses with 50 or more employees or with specific processes that require strict control.

• Advantages:

+ Highly customizable, designed according to the current status and specific needs of the business.

+ Unlimited users, easy to expand when the business grows.

+ Data belongs to the business, ensuring privacy and information security.

+ Long-term cost savings, not dependent on periodic subscription costs.

• Disadvantages:

+ High initial investment costs due to having to build the system from scratch.

+ Longer implementation time, requiring thorough survey, programming and testing.

+ Businesses must proactively maintain the system, including updating, maintenance and troubleshooting.

Low-code Inventory Management Software

Low-code is a rapid software development model based on an intuitive drag-and-drop interface, allowing users without programming expertise to build basic inventory management applications.

• Advantages:

+ Fast development, saving time and initial implementation costs.

+ Easy to access, even people who are not familiar with technology can create basic applications themselves.

• Disadvantages:

+ Low load capacity and maintenance, not suitable for large-scale businesses or those with continuous expansion needs.

+ Dependent on the Low-code platform, making it difficult to convert or integrate with other systems.

+ Limited in features and customization, unable to meet complex requirements.

Top 10 best warehouse management software in 2025

Choosing the right warehouse management software will help businesses optimize the process of controlling goods, minimizing errors and improving operational efficiency, expanding scale. Below are 10 free warehouse management software (paid) that are highly rated in 2025.

1. Nhanh.vn warehouse management software

Nhanh.vn is a multi-channel sales management platform trusted by many small and medium-sized enterprises.

Outstanding features:

+ Create and manage a complete list of materials: name, code, description, image, unit, selling price.

+ Classify materials by group, type, brand for quick search.

+ Accurately record import and export activities in real time.

+ Provide detailed reports on inventory, material value, and goods circulation efficiency.

Outstanding advantages: Connect with many large shipping units such as Giao Hang Nhanh, J&T, Viettel Post... support direct order pushing without additional integration.

Suitable for: Retail businesses, mother and baby stores, grocery stores, fashion, online businesses.

Nhanh.vn warehouse management software

Phần mềm quản lý kho vật tư Nhanh.vn

2. KiotViet sales and warehouse management software

KiotViet is a popular sales management software in Vietnam, integrating many features to support warehouse management for small and medium-sized enterprises.

Outstanding features:

+ Track inventory in real time.

+ Create and process sales transactions on an intuitive, easy-to-use interface.

+ Support importing a series of products with a variety of parameters: color, design, material.

+ Data is securely stored on a cloud computing platform.

Outstanding advantages: Friendly interface, simple operation, can be used on many devices (computers, phones, POS machines, etc.).

Suitable for: Traditional stores, SME businesses that need a sales management solution and inventory tracking.

KiotViet sales and inventory management software

Phần mềm quản lý bán hàng và kho vật tư KiotViet

3. GoSELL multi-channel sales and inventory management platform

GoSELL is a multi-channel sales management platform that integrates professional inventory management functions. The software is suitable for manufacturing, logistics, retail stores and distributors thanks to its ability to comprehensively control import and export activities.

Outstanding features:

+ Manage import and export in detail by day, classify goods by SKU, IMEI and other criteria.

+ Diverse product classification system by brand, color, size, type for easy information retrieval.

+ Intuitive statistical reports from each order, package to the summary of export - import - inventory.

+ Smart warehouse management authorization, minimizing the risk of loss and errors in warehouse operations.

+ Synchronize warehouses from e-commerce platforms such as Shopee, Lazada, helping to manage inventory effectively and consistently on multiple channels.

Suitable for: Businesses that need inventory management software combined with optimal multi-channel sales activities.

Nền tảng quản lý bán hàng và kho vật tư đa kênh GoSELL

4. Perfect Warehouse Inventory Management Software

Perfect Warehouse is one of the highly rated inventory management software thanks to its good security and full features, suitable for many business models, especially small and medium enterprises.

Outstanding features:

+ Simple, friendly interface helps users easily operate and quickly get acquainted.

+ Strictly manage raw materials, track import - export - inventory details.

+ Support user authorization according to specific functions, improve internal control.

+ Set up personalized inventory cards for each manager.

+ The system is compatible with many platforms such as Windows, Mac, Linux and even the Web platform, helping to flexibly manage inventory anytime, anywhere.

Suitable for: Small and medium enterprises looking for an effective, easy-to-deploy and cost-saving inventory management solution.

Perfect Warehouse Inventory Management Software

Phần mềm quản lý kho vật tư Perfect Warehouse

5. Sapo Inventory Management and Multi-Channel Sales Software

Sapo is a multi-channel sales software that integrates inventory management, suitable for many types of businesses from retail stores to e-commerce platforms. This is one of the platforms chosen by many businesses in Vietnam thanks to its ability to synchronize warehouse data between channels.

Outstanding features:

+ Comprehensive management of sales and inventory activities: invoices, payments, promotions, products, customers.

+ Track inventory quantities accurately in real time on multiple sales channels.

+ Support management of export - import - transfer of inventory between points of sale.

+ Synchronize data with online sales channels such as Facebook, Website, Shopee, Tiki, Lazada, Sendo...

+ 24/7 customer support service via hotline, email and online chat.

Suitable for: Multi-channel businesses that need to effectively manage inventory on multiple platforms at the same time.

Sapo multi-channel inventory and sales management software

Phần mềm quản lý kho vật tư và bán hàng đa kênh Sapo

6. SUNO inventory and sales management software

SUNO is a simple sales management software, specifically designed for small stores and retail businesses, helping shop owners easily monitor business activities, control goods and cash flow.

Outstanding features:

+ Intuitive interface, integrating all sales and inventory management features in a single screen.

+ Accurate inventory management: track goods by product code, manage detailed import and export of inventory.

+ Support data import from Excel files or Website, convenient for mass updates.

+ Provide reports on import and export of goods, inventory and real-time pricing.

Suitable for: Retail store owners, convenience stores, clothing stores, grocery stores... looking for a simple, cost-effective, easy-to-implement inventory management solution.

SUNO inventory and sales management software

Phần mềm quản lý kho vật tư và bán hàng SUNO

7. Smartstock inventory management software

Smartstock is an inventory management software designed with an intuitive, easy-to-use interface, and allows customization of some features to suit the specific operating processes of each business.

Outstanding features:

+ Tight inventory management, quick and accurate warehouse receipt creation.

+ Store supplier and customer information, divided by clear geographical areas.

+ Automatically update returned goods into the warehouse, ensuring consistent data.

+ Warning of defective and expired goods helps businesses effectively control the quality of supplies.

+ Support data synchronization and backup on the server, ensuring information security and limiting data loss.

Suitable for: Small and medium-sized enterprises with flexible inventory management needs, high requirements for inventory warnings and data security.

Smartstock inventory management software

Phần mềm quản lý kho vật tư Smartstock

8. GM Sales inventory and sales management software

GM Sales is an inventory management software that integrates sales functions, helping businesses track goods and cash flow quickly and accurately. With a friendly interface and the ability to automate many tasks, GM Sales optimizes the inventory management process for businesses.

Typical features:

+ Quickly search for product, customer, and order information thanks to a scientific data system.

+ Integrate devices such as barcode readers, label printers, and invoice printers to automate warehouse and sales processes.

+ Warning of expired goods, low inventory or goods no longer suitable for timely processing.

+ Calculate the cost of goods immediately and support logical arrangement of goods shipment, helping to control profits more effectively.

Suitable for: Retail stores, distributors, small and medium-sized manufacturing enterprises need inventory management software with integrated sales support capabilities.

Phần mềm quản lý kho vật tư và bán hàng GM Sales

9. ECount Online Warehouse Management Software

ECount is an online warehouse management software suitable for small and medium-sized enterprises. With the ability to update real-time data and detailed reports, ECount is a powerful tool to help businesses with multiple warehouses and types of materials operate more effectively.

Outstanding features:

+ Automatically update the quantity of imported, exported, and inventory goods in real time, helping managers make accurate and timely decisions.

+ Provide detailed reports on warehouse fluctuations: actual imported, exported, and inventory quantities.

+ Support tracking of defective goods, returned goods, or transferred goods in a specific and intuitive way.

+ Allows importing and exporting of goods data to serve the printing of barcodes, orders, and synchronization of sales systems.

Suitable for: Enterprises with complex distribution models, many warehouses, or industries with the characteristics of managing large quantities of materials.

10. SoftPro Inventory Warehouse Management Software System

SoftPro Inventory is a comprehensive warehouse management software, integrating goods monitoring features and supporting real-time inventory.

Outstanding features:

+ Integrated barcode technology helps simplify the import-export process, save time and minimize errors.

+ Track inventory and cost of goods sold (COGS) in real time, supporting accurate periodic inventory.

+ Support importing and exporting goods data from Excel files, helping businesses easily convert and process warehouse data.

+ The software can be customized according to the specific needs of each business, meeting many different business models.

+ Suitable for: Businesses need a warehouse management software that is scalable, easy to integrate and can be flexibly customized according to internal processes.

The above article has summarized for you 10 free, best warehouse management software currently for businesses from small to large. Hopefully, this article Intech Group has helped you choose the best, most effective and optimal warehouse management software. For any problems, please contact Intech Group hotline: 0966.966.032 - 0986.448.456 for advice and support.

Reference:

• The best free warehouse management software today

• Smart warehouse solutions for the pharmaceutical industry you need to know

• Location-based warehouse management software

• Technologies used in smart warehouses